Preservation of your privacy is important to Arts Together and we are committed to letting you know how we use your personal information and to making only responsible use of your data.
1. Information about you
1.1 We will collect personal information from you when you or your organisation enquire about our activities, register as a member with us or subscribe to one of our services. This may include your name, title, email address, physical address, telephone numbers and job title. We may also ask for some additional, non-personal information.
2. Our use of this information
2.1 Your personal information will only be used to process your requests, to provide you with our services, and to provide you with information relating to our services.
2.2 We will not share your information outside the Charity without your permission unless there are issues regarding safeguarding.
3.1 We will take reasonable precautions to prevent the loss, misuse or alteration of information you give us.
3.2 Communications in connection with this service may be sent by e-mail. For ease of use and compatibility, communications (other than payments where applicable) will not be sent in an encrypted form unless you require it and provide the certification to enable us to communicate with you in that way. E-mail unless encrypted is not a fully secure means of communication. Whilst we endeavour to keep our systems and communications protected against viruses and other harmful effects we cannot bear responsibility for all communications being virus-free.
4.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.
4.2 We may use both “session” cookies and “persistent” cookies on the website. Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.
4.3 We will use the session cookies to keep track of you whilst you navigate the website.
4.4 This website uses: WordPress session cookies for all users and Google Analytics cookies for website usage statistics.
5. Access to data
5.1 You have the right to request a copy of the information we hold about you.
5.2 If you would like us to correct or update any information, or if you would like information deleted from our records, then please email us at: [email protected] or write to us at: Arts Together PO Box 4241, Edington, BA13 4WG.
6 Retention of data
6.1 Personal data held will be retained whilst you continue to engage with/use the services of Arts Together.
6.2 When the relationship between yourself and Arts Together ends we will undertake to delete your personal date as follows:
• Group members – One calendar month after last contact.
• Volunteers – Six calendar months after last contact.
• Contracted staff – Seven years after contract end. (In compliance with HMRC rules.)
• Donors – Seven years. (In compliance with HMRC rules.)
7 Other information
PLEASE READ THIS PRIVACY STATEMENT IN CONJUNCTION WITH OUR OTHER RELEVANT POLICIES AND TERMS AND CONDITIONS.